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Information That should be excluded from An Employee’s File

CAUTION
The following information is not intended to represent legal or other professional advice. If you have specific issues regarding personnel file contents, you should discuss them with your human resources consultant or lawyer.

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Medical Records
Physician records of examination
Diagnostic records
Laboratory test records
Drug screening records
Any of the records listed above in the discussion on HIPAA
Any other medical records with personally identifiable information about individual employees

Investigation Records
Discrimination complaint investigation information
Legal case data
Accusations of policy/legal violations
Security Clearance Investigation Records
Background investigation information
Personal credit history
Personal criminal conviction history
Arrest records
Insupportable Opinions
Marginal notes on any document indicating management bias or discrimination (e.g.: “This guy’s too fat. He’d never make it,” or “She’s too old for this job.”

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