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Renter Screening

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Finding a place to live is a process that everyone goes through at some point in their life, like turning 16, or getting your first job. The first time that a Landlord asks you to submit information about yourself for a renter screening, it can be a bit intimidating. What will they discover? Should I feel comfortable giving my social security number? Will this information be published online somewhere? A lot of internal reflags can pop up and its best that you have legally valid information, for you need for your own peace of mind. 

How far do most background checks go?

Being able to fully understand what a tenant background check investigates will allow you to be able to provide the information more readily. In general a background check will go back 7 years, so expect that your renter screening will do the same. The screening will include a thorough criminal history check that covers various states and counties as well as a credit check. It could also bring up a civil records and previous driving history accords. Your landlord might request different background search results for different tenant and will probably be looking into your own online presence as well. Social media outlets are tools that are free and available to everyone with an internet connection, and a safe landlord will have done a trough job researching a tenant. 

What is the best background check for tenants?

Thousands of landlords turn to background screening companies for information about housing applicants and current tenants. If you’re in the business of compiling background information for housing purposes, there are two things you need to know:

1) Federal law – including the Fair Credit Reporting Act (FCRA) – applies to companies in your line of work.
2) Tenant background screening companies are typically “consumer reporting agencies” covered by the FCRA.

When is a tenant background screening company a “consumer reporting agency”?
Background screening reports are “consumer reports” under the FCRA when they serve as a factor in determining a person’s eligibility for housing, employment, credit, insurance, or other purposes and they include information “bearing on a consumer’s credit worthiness, credit standing, credit capacity, character, general reputation, personal characteristics, or mode of living.” Companies that sell or provide those reports are “consumer reporting agencies” under the FCRA. So even if you don’t think of your company as a consumer reporting agency, it may be one if it provides information about people to landlords for use in housing decisions. If your tenant background screening company is a consumer reporting agency under the FCRA, what does the law require you to do?

Follow reasonable procedures to assure accuracy
Among other things, the FCRA requires you to establish and follow “reasonable procedures to assure maximum possible accuracy of the information concerning the individual about whom the report relates.”  Certain practices may be indicators that a background screening company isn’t following reasonable procedures. For example, if a report lists criminal convictions for people other than the applicant or tenant – for instance, a person with a middle name or date of birth different from the applicant’s – that raises FCRA compliance concerns. Other indications that a company’s procedures might not be reasonable include screening reports with multiple entries for the same offense or that list criminal records that have been expunged or otherwise sealed.

Get certifications from your clients.  
Consumer reporting agencies may provide consumer reports only to those with a specific permissible purpose, like housing. So verify that your clients are legitimate and get them to certify that they will use the reports only for housing purposes. Your clients may obtain written permission from the consumer that is the subject of the report to show that they have a permissible purpose.

Provide your clients with information about the FCRA.  
The FCRA requires you to provide your clients with information about their responsibilities under the statute (Notice to Users of Consumer Reports), which you can provide with the background screening report or before providing a report. This is a standard document available from the Consumer Financial Protection Bureau.

Honor the rights of applicants and tenants. 
The FCRA gives consumers certain rights with which you must comply. For example, you must give them access to their files when they ask for them, conduct a reasonable investigation when they dispute the accuracy of information, and give them written notice of the results of investigations.  When providing consumers with a copy of their reports, you must include a summary of their rights under the FCRA 
(A Summary of Your Rights Under the Fair Credit Reporting Act), which is a standard document available from the Consumer Financial Protection Bureau. It’s a violation of the FCRA not to respond in a timely way to consumers’ inquiries and disputes. Another FCRA violation: creating unreasonable obstacles for consumers trying to exercise their rights under the FCRA.

Absolute Background Search can provide criminal records checks, eviction records, bankruptcies liens and judgments, and civil records checks on prospective tenants. These services are available to apartment complexes, property management companies, and real estate rental firms.

Have any more questions for us?

Please leave us your name and questions below. If you are ready to receive our price sheet to see our employee background screening services please click here.

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